DATA PRIVACY STATEMENT
When processing your job application we value the importance of protecting your personal data. We established technical and organizational measures to protect your personal data against accidental or intentional manipulation, loss, destruction or access by unauthorized persons. We would like to inform you how we collect, process and use your personal data when using online application form.
INFORMATION ABOUT DATA CONTROLLER
FRAMOS GmbH and its affiliate companies
Mahlberenstr. 2
82024 Taufkirchen
Germany
INFORMATION ABOUT DATA PROTECTION OFFICER
Proliance GmbH
Leopoldstraße 21
80802 Munchen
Germany
DATA WHICH WE ARE COLLECTING DURING YOUR ONLINE JOB APPLICATION
Personal data are processed for the purpose of fulfilling your request when using our online application form.
For this purpose we collect:
- First name and surname
- Address
- E-mail address
- Telephone number
- Your application documents
Your application documents will be treated confidential. The transmission of the documents is encrypted.
TRANSFER OF DOCUMENTS
Your application documents will be processed by FRAMOS and affiliated companies. If you do not agree to the transfer of your documents between FRAMOS affiliate companies, please let us know by using contact data below.
Your data will not be transferred to third parties.
USE OF DOCUMENTS
We will only use your personal data to process your application. The data will not be used for other purposes.
STORAGE OF DOCUMENTS
In case we are not able to offer a suitable position we will delete your personal data six months after the end of the application process and it is based on the established legitimate interest in accordance with Article 6., paragraph 1., point (f) the General Regulation. Before determining the legitimate interest, a proportionality test was conducted, which is regularly reviewed and updated.
STORAGE PERIOD
We will store your CV and other information which you sent to us 6 (six) months after the end of the application process.
SECURITY OF DATA PROCESSING
We process data in accordance with the established technical and organizational protection measures and ensure that only authorized persons have access to the data, who use the data exclusively for the purpose for which the data were collected.
Measures have been established for user identification and authorization. Also, FRAMOS has established measures to ensure permanent confidentiality, integrity, availability and resilience of the processing system and service. The FRAMOS also ensures storage security by providing secure storage that is protected against unauthorized access and alteration.
YOUR RIGHTS
Right of access at any time, you can request confirmation from us as to whether your personal data is being processed and detailed information about the processing, in particular the purpose of the processing, the type/categories of personal data being processed, including access to your personal data, the recipients or categories of recipients, and the intended period in which personal data will be stored.
Right to rectification you have the right to obtain from us the correction of incorrect and incomplete personal data without delay.
Right to delete you have the right to request the deletion of your personal data. If the request is justified and if the law does not oblige us to store data, the data will be deleted without undue delay.
The right to restriction of processing you have the right to ask us to limit the processing of your personal data if you dispute the accuracy of that data (for the period that allows us to check the accuracy of the personal data), if the processing is illegal and you object to the deletion of the data, if you have objected to the processing of your data, and if the data is no longer needed by us and we can extract it, but it is necessary for you to establish, realize or defend legal claims and therefore you want us to continue to store it.
The right to complain if you have complaints regarding the processing of personal data, you can contact us at any time. We will carefully consider your complaint and respond within 30 days.
The right to submit a complaint to the supervisory authority if you believe that your rights have been violated by the collection and processing of personal data, you can submit a complaint to the supervisory authority.
CONTACT INFORMATION
For additional information about the processing of your personal data, access to data or in case you have a complaint, you can contact us at the email: legal@framos.com .
NOTIFICATION OF CHANGES
We conduct regular reviews of all privacy documents at least once a year.
The last review and update of Data privacy statement was performed on November 10, 2023.
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.